ON THE WAY TO DIGITAL VISITOR MANAGEMENT WITH VISIT<\/h1>\n<\/div><\/div><\/div>![](\"https:\/\/visit.astrum-it.de\/wp-content\/uploads\/2025\/04\/csm_01_Wildeboer_Logo_RGB_2C_B_SZ_01_81460ec940.webp\" "\\"csm_01_Wildeboer_Logo_RGB_2C_B_SZ_01_81460ec940\\"")
<\/span><\/div>Sector
\nTechnical building services<\/strong><\/p>\nHeadquarters
\nWeener, Germany<\/strong><\/p>\nStaff
\n330<\/strong><\/p>\n<\/div><\/div><\/div><\/div><\/div>“Processing visits with VISIT has given us a lot of overview and structure in our management of external persons – our reception no longer wants to do without the software!
\nThe interface to our access control system also leaves nothing to be desired. Being able to assign access rights simply on visitor badges greatly relieves our HR department.”<\/p>\n
Alexander Eichhorn | <\/strong>Software development and digitalization<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/i>INITIAL SITUATION<\/h2>\n<\/div><\/div><\/div>Wildeboer Bauteile GmbH has so far been processing its visits manually, which resulted in substantial administrative effort that required a lot of coordination between the departments. Manual distribution of e-mails, assignment of access rights, proper instruction of the visitors and documentation of processes \u2013 all these tasks had to be performed by the reception staff in addition to welcoming the external guests. Absence of visit preregistration posed a challenge to those responsible, since they had to monitor the external persons present on the premises.<\/p>\n<\/div><\/div><\/div>
<\/i>OBJECTIVE<\/h2>\n<\/div><\/div><\/div>The introduction of a digital visitor management system was aimed at providing a better overview of all external persons and their activities on the company premises. This was made with the intention to schedule the visits more efficiently and to administer access rights. The software was supposed to ensure a simple, well-structured processing and audit-proof documentation of safety instructions in order to subsequently reduce the workload of the responsible staff.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
<\/i>SOLUTION BY VISIT<\/h2>\n<\/div><\/div><\/div>All this prompted Wildeboer Bauteile GmbH to introduce the visitor management system software VISIT in 2019. With the help of the system by ASTRUM IT GmbH, the company can now manage its processes in a transparent and traceable manner. The administration of access rights and the provision of safety instructions are included in the workflow automatically.<\/p>\n<\/div><\/div><\/div>
VISIT Basic<\/h3>\n
The VISIT Basic module ensures recording and GDPR-compliant documentation of all external persons\u2019 activities. Preregistrations can be added easily and intuitively via this Basic module. As soon as a preregistration has been issued, an e-mail notification with all information including a calendar entry will be automatically sent to the employees. The information on the persons actually present and the guests expected will be displayed on a dashboard at all times. Already the Basic module alone optimizes the process workflow by adding more structure to the visitor administration and by making the process coordination easier. Thanks to the modular structure of the software, the system has been perfectly tailored to exactly meet the requirements and objectives of Wildeboer Bauteile GmbH. Such features as VISIT Secure \u2013 ID card management, VISIT Secure \u2013 Safety instruction, and VISIT Plus \u2013 Customizable fields are used accordingly.<\/p>\n<\/div><\/div><\/div>
ID card management and issuing<\/h3>\n
With the help of VISIT and the interface to the access control system, each guest can be assigned an ID card. This allows the reception staff to professionally coordinate all visits and their access to certain areas on the company premises.<\/p>\n<\/div>
![\"Empfang](\"https:\/\/visit.astrum-it.de\/wp-content\/uploads\/2025\/04\/Empfang_cut.jpg.png\" "\\"Empfang_cut.jpg\\"")
<\/span>Safety instruction via a tablet at Wildeboer Bauteile GmbH<\/h6><\/div><\/div><\/div><\/div><\/div>Safety instruction<\/h3>\n
Depending on the selected visit intention, a safety instruction has to be accomplished before the visit starts. The instruction is carried out with the help of a tablet directly at the reception, and it is documented in the system in an audit-proof fashion. This helps to ensure that each and every visitor has been optimally instructed on the individual circumstances and rules. The safety of all external persons present on the premises as well as the prevention of hazardous situations are a top priority. The solution by VISIT allows the company to manage the activities of external persons on the premises easily and efficiently.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/p>\n","protected":false},"featured_media":2371,"template":"","meta":{"_acf_changed":false,"_links_to":"","_links_to_target":""},"mediathek-kategorie":[52],"class_list":["post-2363","news","type-news","status-publish","has-post-thumbnail","hentry","mediathek-kategorie-case-study-en"],"acf":[],"_links":{"self":[{"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/news\/2363","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/news"}],"about":[{"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/types\/news"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/media\/2371"}],"wp:attachment":[{"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/media?parent=2363"}],"wp:term":[{"taxonomy":"mediathek-kategorie","embeddable":true,"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/mediathek-kategorie?post=2363"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
<\/span><\/div>Sector Headquarters Staff “Processing visits with VISIT has given us a lot of overview and structure in our management of external persons – our reception no longer wants to do without the software! Alexander Eichhorn | <\/strong>Software development and digitalization<\/p>\n<\/div><\/div><\/div><\/div><\/div> Wildeboer Bauteile GmbH has so far been processing its visits manually, which resulted in substantial administrative effort that required a lot of coordination between the departments. Manual distribution of e-mails, assignment of access rights, proper instruction of the visitors and documentation of processes \u2013 all these tasks had to be performed by the reception staff in addition to welcoming the external guests. Absence of visit preregistration posed a challenge to those responsible, since they had to monitor the external persons present on the premises.<\/p>\n<\/div><\/div><\/div> The introduction of a digital visitor management system was aimed at providing a better overview of all external persons and their activities on the company premises. This was made with the intention to schedule the visits more efficiently and to administer access rights. The software was supposed to ensure a simple, well-structured processing and audit-proof documentation of safety instructions in order to subsequently reduce the workload of the responsible staff.<\/p>\n<\/div><\/div><\/div><\/div><\/div> All this prompted Wildeboer Bauteile GmbH to introduce the visitor management system software VISIT in 2019. With the help of the system by ASTRUM IT GmbH, the company can now manage its processes in a transparent and traceable manner. The administration of access rights and the provision of safety instructions are included in the workflow automatically.<\/p>\n<\/div><\/div><\/div> The VISIT Basic module ensures recording and GDPR-compliant documentation of all external persons\u2019 activities. Preregistrations can be added easily and intuitively via this Basic module. As soon as a preregistration has been issued, an e-mail notification with all information including a calendar entry will be automatically sent to the employees. The information on the persons actually present and the guests expected will be displayed on a dashboard at all times. Already the Basic module alone optimizes the process workflow by adding more structure to the visitor administration and by making the process coordination easier. Thanks to the modular structure of the software, the system has been perfectly tailored to exactly meet the requirements and objectives of Wildeboer Bauteile GmbH. Such features as VISIT Secure \u2013 ID card management, VISIT Secure \u2013 Safety instruction, and VISIT Plus \u2013 Customizable fields are used accordingly.<\/p>\n<\/div><\/div><\/div> With the help of VISIT and the interface to the access control system, each guest can be assigned an ID card. This allows the reception staff to professionally coordinate all visits and their access to certain areas on the company premises.<\/p>\n<\/div> Depending on the selected visit intention, a safety instruction has to be accomplished before the visit starts. The instruction is carried out with the help of a tablet directly at the reception, and it is documented in the system in an audit-proof fashion. This helps to ensure that each and every visitor has been optimally instructed on the individual circumstances and rules. The safety of all external persons present on the premises as well as the prevention of hazardous situations are a top priority. The solution by VISIT allows the company to manage the activities of external persons on the premises easily and efficiently.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/p>\n","protected":false},"featured_media":2371,"template":"","meta":{"_acf_changed":false,"_links_to":"","_links_to_target":""},"mediathek-kategorie":[52],"class_list":["post-2363","news","type-news","status-publish","has-post-thumbnail","hentry","mediathek-kategorie-case-study-en"],"acf":[],"_links":{"self":[{"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/news\/2363","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/news"}],"about":[{"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/types\/news"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/media\/2371"}],"wp:attachment":[{"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/media?parent=2363"}],"wp:term":[{"taxonomy":"mediathek-kategorie","embeddable":true,"href":"https:\/\/visit.astrum-it.de\/en\/wp-json\/wp\/v2\/mediathek-kategorie?post=2363"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nTechnical building services<\/strong><\/p>\n
\nWeener, Germany<\/strong><\/p>\n
\n330<\/strong><\/p>\n<\/div><\/div><\/div><\/div><\/div>
\nThe interface to our access control system also leaves nothing to be desired. Being able to assign access rights simply on visitor badges greatly relieves our HR department.”<\/p>\nINITIAL SITUATION<\/h2>\n<\/div><\/div><\/div>
OBJECTIVE<\/h2>\n<\/div><\/div><\/div>
SOLUTION BY VISIT<\/h2>\n<\/div><\/div><\/div>
VISIT Basic<\/h3>\n
ID card management and issuing<\/h3>\n
<\/span>Safety instruction via a tablet at Wildeboer Bauteile GmbH<\/h6><\/div><\/div><\/div><\/div><\/div>
Safety instruction<\/h3>\n