While the number of visitors remains manageable in smaller companies, the security risks increase with a larger workforce, multiple locations or larger areas. No matter what your requirements are: Discover how the VISIT visitor management software can meet them.
How you benefit from the VISIT visitor management software
The VISIT visitor management software offers a comprehensive solution for the efficient management of visitors and suppliers. Thanks to the pre-registration function and the management of entries and exits, you always have an overview of all persons present. VISIT facilitates organization through automated workflows and notifications as well as a role-based authorization concept that controls access to sensitive areas. Seamless integration into existing systems such as access control and room management further increases security and efficiency. In the event of an evacuation, a complete visitor list can be retrieved to ensure that everyone is safely evacuated. In addition, our visitor management software ensures compliance with the GDPR by automatically deleting personal data with individually adjustable deadlines.
These 4 most important reasons argue for a visitor management with VISIT
Compliance with all safety regulations.
The large savings potential of 50-80% through the use of VISIT.
The protection of your innovations and personal data from unauthorized access.
The scalability of modules to your specific (changing) company circumstances.
Digital visitor management in use
The success stories of our customers
“By introducing VISIT, we were able to automate and fully digitize the manual registration of external persons, which significantly reduced the workload of the reception staff. The visitor invitation and welcome email support a professional external appearance.
“Processing visits with VISIT has given us a lot of clarity and structure in our management of external persons – our reception no longer wants to do without the software! The interface to our access control system also leaves nothing to be desired. Being able to easily assign access rights to visitor badges greatly relieves our HR department.”
“We wanted to restructure visitor management at the Siemens gates and decided to use a standardized solution throughout Germany. The aim was to significantly reduce waiting times for our visitors and significantly reduce the workload on our staff. Since 2014, we have had a visitor management system at almost all German Siemens locations with manned receptions that fully covers our requirements and is also designed for future optimization.”
“With the software from ASTRUM IT, I can be sure that our processes with visitor and truck traffic work as planned. If problems do occur, they are solved immediately by specialists.”
“In addition to the high level of usability that ASTRUM IT’s system offers us, we were particularly impressed by the way we worked together. The staff at ASTRUM IT are always ready to listen and are always available to help with any problems.”
“We have been using the ASTRUM IT visitor management system since the first generation. It is important to us to make the work of our employees easier – a visit must be processed quickly and easily. Several workstations at our site are equipped with VISIT, which register visitors, vehicles and trucks, including license plates. Hardware components such as ID card readers and barcode scanners, which were also recommended to us, also speed up the processes.”
Overview of all modules
VISIT Basic
VISIT Basic
- Pre-registrations
- Different Visitor types
- Location management and attendance lists
- Overview function / dashboard
- Roles and rights concept
- Invitation e-mails / notifications (also as SMS)
- Configurable visitor tickets
- Comprehensive reporting
- Data protection concept and compliance
- Various user languages
- and much more.
VISIT Plus
VISIT Plus
- Campus solution (multi-client capability)
- Online check-in
- Outlook Add-In
- Individual fields plus
- Catering
- Visitor group import (file)
- Welcome monitor
- Additional UI languages
- Parking lot management
- Plausibility check attendance times
- Employees from other locations
VISIT Secure
VISIT Secure
- Security briefing
- Sanction list comparison
- Evacuation list
- Approval workflow
- Badge management and allocation
- Badge activation via link
- Visitor document management and verification
- Access bans
- Alarms (end of visit / time away)
- Access control
VISIT Logistics
VISIT Logistics
- Delivery traffic management
- Recording and management
- Transport orders, reporting functions
- Downtimes
- Truck call-off
- Radio message receiver
- Display system
- SMS
- Truck acknowledgement (after loading/unloading)
- Truck weighing
- License plate recognition
VISIT Self-Service
VISIT Self-Service
- Registration visitors / craftsmen
- Registration suppliers
- Visitor logout
- Language package / individual languages (operation, over 24 language options
VISIT Connect
VISIT Connect
- VISIT web service interface (Public API)
- Access control system interface
- Interface scanner for ID documents
- Guest WLAN voucher system interface
- Room management system interface
- SAML interface
VISIT E-Learning
VISIT E-Learning
- Training for employees and external persons
WHY THESE INDUSTRIES RELY 100% ON OUR VISITOR MANAGEMENT SERVICES
Our technical solutions show how precisely we know your individual industry needs:
Food industry
- Valid data for your audits and (IFS) certifications: Use VISIT to analyse who was on your premises, when and where.
- Visitors in a strictly regulated production environment: with VISIT you can ensure compliance with hygiene and safety regulations even when visitors register automatically.
You can look forward to:
- Shorter waiting times
- Successful IFS certifications
- Reduced workload for your employees, freeing up resources.
- Uncomplicated self-check-in and check-out at the end of the visit.
Does your company have individual visitor management requirements?
Here you go: our experts will explain what VISIT can do for you.
PHARMA / BIOTECH
- Safely and quickly to your destination: Thanks to VISIT CAMPUS, guests, external company employees and visitors can quickly reach their destination – and only their destination – even in complex industrial estates.
- Administration: VISIT speeds up processes such as pre-registration, data entry, online check-in and, of course, instruction.
- Allocation of authorisations: Some doors have to remain closed. Use VISIT to define which laboratories or production areas open their doors to guests.
You can look forward to:
- Coordinated visitor guidance at confusing locations with different companies.
- Fast self-check-in incl. security briefing and badge issue.
- Smooth check-out including logging.
Are you responsible for security at an industrial park or pharmaceutical company?
We would be happy to advise you personally on your requirements.
Finances
- Tradition meets high-tech: automate and routinise your registrations with VISIT.
- Compliance: Ensure compliance with security standards and banking regulations with VISIT.
- Protect yourself, your employees and your assets: Use VISIT to define access restrictions and define areas requiring authorisation or individual processes (e.g. access for external industrial trades).
You can look forward to:
- Lean authorisation workflows for longer personal customer contact.
- Security for your company and employees: VISIT checks identities, e.g. passport or ID card.
- Self-explanatory digital security briefing with signature acknowledgement.
- Display of all necessary documents.
Are you interested in visitor management at a bank or financial institution?
Contact us and we will find out what we can do for you.
High security
- Complex. More complex. VISIT. As IT experts and developers, we know that an environment can never be secure enough. Our solution for the high-security sector thinks ahead – and we do too.
- Some places need extra security. VISIT therefore takes care of identity verification via a complex and therefore secure login process.
- Let’s be frank about it: Only a good visitor management system like VISIT compares your guests’ data with sanctions and terror lists.
- Required reading: VISIT automates the creation of legally compliant documentation and adheres strictly to security and confidentiality regulations.
You can rely on:
- Audit-proof registration processes
- Maximum transparency for visitor data
- Automated check routines
- Legally compliant document submission
- Low data volumes when archiving data
- Acceleration of processes and thus reduction of security risks
Are you interested in visitor management in a high-security area?
Our experts will be happy to help you personally.
AUTOMOTIVE/ INDUSTRIAL PRODUCTION
- Small part, big task – every element in automotive production is ‘responsible’ in its own way for components and systems.
- As IT experts and developers, we are responsible for ensuring that your knowledge as an automotive company or industrial supplier stays where it belongs: Internally.
- When it comes to ISO 27001 and the Tisax standard, we are on familiar ground and take the stress out of auditing.
- With VISIT, you can establish the identity of your visitors and external company employees and coordinate their registration processes.
- Thanks to VISIT, you have legally compliant documentation – including your specific security and confidentiality regulations.
You can rely on:
- Transparent data from suppliers, service providers and other guests
- Legally compliant document submission
- Automated checking routines and therefore a permanent reduction in costs
- Acceleration of processes and thus reduction of security risks
- Audit-proof registration processes
- Low data volumes when archiving data
Are you looking for a secure visitor management solution for your company?
We would be happy to advise you personally on your requirements.
Visitor management in general – What is important?
Visitor management is often characterized by manual processes that lead to errors, delays and inefficient workflows. Visitors often have to wait a long time to register and complete the check-in process. The manual management of visitor information also poses risks in terms of data security and compliance. Analog systems can make security briefings and issuing visitor badges complicated and time-consuming, which can lead to an unprofessional first impression.
VISIT offers a comprehensive visitor management solution that effectively addresses these issues. By using modern technologies such as QR code scanners, automated badge issuance and web-based pre-registration, our visitor management software optimizes the entire visit process. Visitors can register quickly and easily using a QR code or PIN, and security briefings are carried out digitally. The integration of hardware solutions such as indoor and outdoor kiosk systems improves the user experience and ensures smooth and efficient visitor management. With VISIT, companies not only increase the efficiency but also the professionalism of their presence by providing seamless, secure and user-friendly visitor management.
Create a visitor badge – quickly and easily with VISIT
The VISIT visitor management software from ASTRUM IT makes visitor badge management efficient and user-friendly. The integration of a QR code scanner, printer and card dispenser makes the creation and issue of visitor badges quick and easy. Visitors can register independently via kiosk systems, complete their data and immediately receive a personalized visitor badge, which can optionally be provided with the company logo and corporate design.
VISIT enables comprehensive management of visitor data, which can be entered online during pre-registration. The data is supplemented both at the kiosk and on arrival at reception with safety instructions and other configurable details when a visitor badge is issued.
Why VISIT visitor management is also so valuable for your company.
You can see it for yourself: Only clever and individual software features – combined with high-quality hardware – can create a visitor management system that is precisely tailored to your needs. And which offers you maximum security and relieves your employees.
- Can be used either as a cloud solution (hosted in the ASTRUM IT data center) or on-premise.
- Simple implementation in your existing IT architecture via interfaces.
- Reduction of total cost of ownership through cloud operation and support by ASTRUM IT.
- Reduction of process costs by up to 50 – 80 % due to personnel reduction and reduced effort.
- Can be used with staff support or fully automated and is therefore cost-efficient.
- Saves resources thanks to optional unmanned operation.
- Software extension (e.g. VISIT Self-Service) with language package and exclusive display of the data required for the visitor.
- Simple solution for high fluctuation of external companies such as tradesmen, cooperation partners or customers.
- Cost-saving thanks to modular design and scalability and therefore individual selection.
- Fast commissioning due to low degree of process digitization.
- High acceptance / compliance thanks to intuitive operation on a dashboard.
- Flexibility through self-configuration of locations / areas to be monitored.
- Individually customizable configuration (VISIT Campus) for industrial sites with multiple tenants / companies.
- Freedom to create requirement profiles: Visitor types, visitor passes and required security briefings can be customized.
- Precise (audit-capable) real-time monitoring of all relevant parameters.
- Comprehensive analytics ensure that audits are carried out in accordance with consistently high safety standards.
- Simplified and accelerated processes through user learning by doing.
Digital vitality – so simple. So good.
VISIT: digitized and automated.
For added functionality in visitor management. Our digital vitality – for you and your service providers.
You can see for yourself: We know our way around IT and security. As experts in digital vitality, we are happy to be your reliable partner for your visitor and yard management.