Digital visitor registration and visitor login

Large companies and firms that handle sensitive data or expensive goods in particular rely on visitor registration or visitor log-in to ensure security and data protection. By recording visitor information, access authorisations can be controlled, unauthorised access prevented and - e.g. after a data protection incident - seamless tracking can be guaranteed. This not only protects sensitive company data, but also fulfils legal or contractual obligations, for example in connection with the GDPR. In addition, professional visitor registration signals reliability and professionalism to customers, partners and employees.

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Visitor registration & GDPR

On the one hand, visitor registration and data protection go hand in hand, as visitor registration and access controls help to protect the data stored in the company. On the other hand, visitor registration itself sometimes involves the collection of sensitive personal data that needs to be protected. It must therefore be ensured that the data collected during visitor registration is securely deleted or destroyed when it is no longer needed. It is also important to protect the data against unauthorised access. This is not always the case with traditional visitor books and visitor lists on paper, as these can be viewed by the next visitor. Access to the data by internal users must also be limited to what is necessary.

Digital visitor registration

With digital visitor registration, companies can not only speed up processes, avoid errors and reduce staff workload. Sophisticated systems such as VISIT also ensure that visitor registration fulfils current data protection requirements: Personal data can only be viewed by authorised persons and is deleted in accordance with data protection regulations as soon as it is no longer needed.
are no longer needed.

With appropriate self-service terminals and online forms, it is also easy to organise visitor registration in several languages. At the beginning, the guest simply taps on a flag symbol and the rest of the visitor registration process then takes place in their own language.

Additional options for visitor registration

In addition to simply recording and storing visitor data, a modern digital visitor registration system can be integrated into a comprehensive visitor management system or other existing systems. It can also trigger various actions directly.

This includes, for example, informing the host about the arrival of their visitor, issuing visitor badges, creating evacuation lists or providing safety instructions. Integration into automatic access control systems is standard. Visitor sign-out can also be carried out via digital visitor registration.

Would you like to integrate a function into the visitor registration system? Get in touch with us. We will find a solution – if we don’t already have one.

Visitor pre-registration

Visitor data can also be entered in advance. When registering as a visitor, the guest no longer needs to type in all their data. All they need to do is enter a code sent in advance or hold up a QR code and their data will be called up.

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