Visitor management as part of access control under NIS2

For companies subject to NIS2, this means that information security does not end at the firewall. Without controlled physical access management, cyber risks cannot be effectively mitigated.

Physical Security as an Integral Part of the NIS2 Strategy

A comprehensive security concept must ensure that only authorized individuals are granted access to critical systems and areas.

The NIS2 requirements include, among other things:

• Control and documentation of physical access
• Securing sensitive areas such as data centers or technical rooms
• Integration of physical security into existing information security processes

In addition, NIS2 requires the use of strong authentication methods. The principle of multi-factor authentication can also be applied to physical access processes—for example, by combining:

• digital access codes (e.g., QR codes)
• identification documents
• biometric methods such as facial recognition

Physical Security as an Integral Part of the NIS2 Strategy

A comprehensive security concept must ensure that only authorized individuals are granted access to critical systems and areas.

The NIS2 requirements include, among other things:

• Control and documentation of physical access
• Securing sensitive areas such as data centers or technical rooms
• Integration of physical security into existing information security processes

In addition, NIS2 requires the use of strong authentication methods. The principle of multi-factor authentication can also be applied to physical access processes—for example, by combining:

• digital access codes (e.g., QR codes)
• identification documents
• biometric methods such as facial recognition

Tailored Access Policies: The Key to Security

An effective access concept is based on clearly defined roles and permissions. Not everyone requires the same level of access:

• Visitors are granted only temporary, restricted access rights
• External service providers are granted targeted access to defined work areas
• Employees have role-based permissions corresponding to their function

This differentiation reduces risks while simultaneously increasing the transparency and manageability of security processes.

Digital Support with VISIT

With VISIT, ASTRUM IT offers a specialized solution for managing physical access processes in a structured, efficient, and NIS2-compliant manner.

The visitor management software helps companies with, among other things:

• Digital pre-registration and automated visitor management
• Checks against sanctions lists prior to entry
• Assignment of individual roles, access areas, and safety briefings
• audit-proof logging of all access events

Authentication can be flexibly configured, for example through a combination of:

• a QR code sent in advance
• automated ID verification
• optional biometric verification

This allows high security requirements to be combined with efficient processes—while simultaneously reducing wait times and minimizing administrative effort.

Extension to Logistics Processes: Yard Management

For companies with delivery and plant traffic, the requirements go beyond traditional visitor management. ASTRUM IT provides additional support here with solutions for structured, NIS2-compliant dock and yard management. This integrates logistics processes into the security strategy and ensures they are managed transparently.

A Holistic Approach to Security

The requirements of the NIS2 Directive make it clear: access control is not an isolated IT issue, but a company-wide process.

Digital solutions such as VISIT help to integrate physical and digital security—serving as the foundation for a future-proof, auditable, and scalable security architecture.